The best way of giving people access to your Piwik data is to let them use Piwik. Each user will be able to set up a dashboard that suits their priorities and needs. For example, your marketing department may concentrate on how people are getting to the site, whereas the website manager may need information on the website’s goals and conversion rates. When they need more information, it will only be a few clicks away.
To add users, you need to be signed in as the super user. When you are, click on Administration to access the administration area.
Then click on the Users tab, and you will see this screen:
Click Add a new user to turn the table into a form. Fill in the details and click save:
The message ‘your changes have been saved’ will appear to confirm that you have created the new user:
Manage User Access to Websites
Now that you have created a new user, you can give the user access to any website you want them to be able to see or administer. By default, new users don’t have access to any website:
Make sure you have the correct website selected in the drop-down menu. In the below image, the “test” website is selected. Then click the red circle in the ‘View’ column to turn it green and give the new user viewing access to the Piwik analytics for that site. Piwik will acknowledge this with a message saying ‘Done!’ and by turning the red circle into a green tick:
Now your new user can log into Piwik with the details you set and view the Piwik analytics for that website.
You can create an unlimited number of users and give them access to one or several websites.
Manage Super Users
A Super User is a user that has the highest permissions. A Super User is sometimes better known as Super Admin or Administrator. Super Users can perform all administrative tasks such as adding new websites to monitor, adding users, changing user permissions, activating and deactivating plugins and even installing new plugins from the Marketplace.
By default, there is only one Super User. As of Piwik 2.1, you can create multiple Super Users.
To create a new Super User, click on “Administration”, then click on “Users”. Create a new user. Once the user is created, you can assign Super User permission to this user. In the “Users” page, below “Manage Super User access”, click the red circle in the “Super User” column to turn it green and give the new user Super USer access to Piwik analytics.
Piwik will acknowledge this with a message saying ‘Done!’ and by turning the red circle into a green tick:
Advanced User Management
You can use Piwik APIs to create, update, and delete users, and set permissions. This is useful to integrate Piwik with your existing customer websites automatically. Many Piwik users track hundreds or thousands of websites this way.
See also the FAQs related to users in Piwik
- What is the ‘super user’ in Piwik?
- What is the ‘admin’ permission in Piwik?
- What is the ‘view’ permission in Piwik?
- Click here to play the video walking you through the Piwik Settings: Manage Users, Websites, Privacy, Optimize your Database, General Settings.